Getting started with Qivreno

1. Install

Download the app from qivreno.ai/download, open the .dmg, and drag Qivreno to Applications. It is free, with no trial clock and no account needed — accept the terms on first launch and start.

2. Let the Concierge set you up

Click “Set up with the Concierge” on the empty board. It interviews you about your business (a few friendly questions), saves a Business Profile into your Library, and hires the team of agents that fits. When setup is done the Concierge steps back automatically; re-enable it any time from the team list if you want help with settings or how the app works. Prefer manual? ✨ Quick Start Team offers ready-made teams (Consulting Growth, Agency Operations, Founder’s Office, Sales Support, Small Business Back Office and Software) plus a dozen more specialist roles you can hire individually, all editable.

3. Meet Qivvy, your project manager

Every Qivreno comes with Qivvy, a built-in project manager. Hand her something big and she breaks it into subtasks, delegates each piece to the right specialist, tracks progress, and assembles the results into one finished deliverable. Qivvy never does the specialist work herself; she coordinates. Qivvy and the Concierge are built-in assistants, so neither counts against your agent limit.

4. Choose your AI

Open Settings → AI models → Set up and pick a card — every option has a guided walkthrough with a live connection check.

Local models automatically take over if a cloud backend is ever unavailable.

5. Work the board

Type a task and hit Dispatch to route it to the best-suited agent, or drop it in the backlog for later. The board has five columns: agents move their cards from To Do to In Progress, park in Requires Input when they need a decision from you, and land in Review when finished; you drag approved work to Done.

Requires Input is worth a special mention: when an agent genuinely needs your call (a budget, an approval, missing information), its card shows the question with an answer box right on it. Type your answer and the task resumes where it left off. Subtasks created by Qivvy show a link back to their parent project so you always see how the work fits together.

Chat with any agent directly from the sidebar, and give feedback the same way you would with a new hire.

Prefer a lighter look? Settings → Appearance switches between Always light, Always dark, and following your computer. ⌘, (Ctrl+, on Windows) opens Settings from anywhere.

6. Files, Library, and memory

7. Calendar

Agents can read your schedule and book things into it: meetings, deadlines, reminders. Events go through the Mac’s Calendar app, so whatever accounts you already sync (iCloud, Google, Exchange) just work. macOS asks for permission once, the first time an agent touches the calendar. Agents check your availability before proposing times.

8. Email to tasks

Open Settings → Email to tasks → Connect, pick your provider (Gmail, Outlook, iCloud, Yahoo, or any IMAP server — Proton via Bridge), and the wizard fills in the server details and tests the connection before saving. Qivreno then checks your inbox every few minutes without marking anything read. Actionable emails become proposed tasks in the Requires Input column. Nothing runs until you approve each proposal, and agents treat email content strictly as reference material, never as instructions. An optional sender allowlist narrows who can generate proposals at all.

9. Text your team from anywhere

Open Settings → Phone remote → Set up: the wizard walks you through creating a bot with @BotFather, takes the token, and shows the one-time pairing code to send from your phone. From then on you can text tasks to your team from anywhere and get the results texted back. Start a message with ask Sales: to pick the agent yourself. Only your paired chat is accepted.

Troubleshooting